Document InOuts
Make your documents approval work flow easy
Upload, share, manage, review, approve, reject documents, merge documents, renewal workflows, and roles/permissions etc. features
Doc InOuts Admin/Reviewers
Designed for managers, HR, and business administrators to approve/reject documents which are not suitable
Doc InOuts team member
Same app login,Designed for team members who can upoad documents and request for approvals.
Purpose of the app
A document management app that allows users to upload, share, manage, review, approve, reject documents; also supports merging documents, renewal workflows, and roles/permissions (admin, reviewer) management.Organizations often struggle to manage digital documents (e.g. contracts, compliance papers, licenses) in a structured way.This app aims to provide a full lifecycle system for documents: upload, review, approval/rejection, renewal, merging, sharing, etc.
It allows enforcing roles / workflows (admin, reviewer, user) to maintain governance. Users can combine multiple documents into a package (merge), send for review, etc.
Stakeholders & Roles
Role Permissions / Capabilities Typical Users Admin / Company Set permissions (who can review / approve / reject), view all documents, delete documents, manage users, control workflows Organization admins, compliance officers Reviewer Review submitted documents, approve or reject them Managers, audit teams User / Regular User Upload documents, view their own documents, share / download, merge documents into a package, submit for review, possibly request renewal Employees, partners, individuals The admin is the top-level authority and controls access, roles, and document lifecycle settings.
Document Upload & Storage:
Users (with appropriate permissions) can upload documents into their account / repository within the app.
View Documents In-App:
Users can view documents within the application (PDF preview, document viewer).Users can download the stored documents to local storage.Users can share documents (likely via links or attachments) with external parties or within the system.
Review, Approval, Rejection Workflows:
One of the core differentiators of Document InOuts is the capability to integrate document review and approval. This implies: Submission for Review After uploading (or after merging documents), users can send documents for review. Review Process Reviewers receive documents, review them, and can approve or reject. Role-Based Control Admins can designate who has reviewer / approver / rejector rights. Audit / History For compliance, there must be an audit trail of who approved/rejected, when, and with comments. .
Document Renewal / Expiry:
Expiry / Renewal Mechanism Documents may carry a validity period (e.g. licenses, certifications). The system supports a renewal process. Notifications / Reminders Likely automated reminders or alerts when documents approach expiry or need renewal. Renewal Submission / Review Renewals may go through the same review/approval cycle as fresh documents.
Document Merging & Packaging:
Merge Multiple Documents Users can merge multiple individual documents into a single file (package). Package Workflow After merging, that package can be sent for review/approval as a single unit..
Admin / Company Controls:
Role Assignment Admins can assign users as “reviewers/approvers” or revoke those rights. Document Deletion Admins can delete documents (e.g. outdated, error, duplicates). View All Documents Admins/companies have visibility over all documents in the system (or at least in their domain). Governance / Settings Admins can configure policies: e.g. expiry thresholds, notification settings, reviewer workflows, maximum file size, retention rules, etc. .
Profile Management:
Every user (admin or employee) can manage their profile — updating details, viewing records, etc.